Privacy Policy
Last updated: 7 November 2026
This page explains what data Season Bot keeps, why, for how long and what you can do about it.
1. Who we are
Season Bot is a Discord bot that changes with the season: Boo Bot at Halloween and Santa Bot in winter. It is run by Kerlwis, an individual based in Spain, who is responsible for your data. You can write to seasonbotdiscord@gmail.com or ask in the support server.
2. What we store
- Discord IDs of the users and servers that use the bot.
- Game progress: gifts or candies, streaks, items, cards, missions, rankings and stats.
- Your pet: species, name, mood, experience and level, and the wardrobe items you own.
- Season archive: a summary of each finished season (cards, sets, wins and titles earned).
- Server settings: drop channel, language and time zone, plus each user's choice about showing their avatar in images.
- Premium: which server it is for, its dates and the Stripe reference of the payment.
- Error logs, kept for a short time to fix problems.
We do not store the content of your messages. The bot reads messages in channels it can see only to detect its commands and to count activity for drops. Usernames and avatars are fetched from Discord when an image or ranking needs them and are not saved.
3. How long we keep it
- Season data (gifts, items, cards, missions, rankings) is deleted for every server when the season ends.
- Your pet, its level and its wardrobe stay from one season to the next, until you release the pet or ask us to delete them.
- The season archive and titles are kept so they can be shown on your profile, until you ask us to delete them.
- Backups are made before each season reset and regularly. They are kept only as long as needed to recover from errors.
- Payment records are kept as long as tax law requires.
4. Why we use it
To run the game, to provide Premium, to answer support requests and to prevent abuse. The legal basis is providing the service you use, our legitimate interest in keeping it working and fair, and legal obligations for payments. We do not sell your data, show ads or build advertising profiles.
5. Who we share it with
- Discord, the platform the bot runs on.
- Stripe, which processes payments. Your card details go straight to Stripe and never reach us.
- Our hosting provider, where the bot and its database run.
- Authorities, only when the law requires it.
6. Your rights
You can ask to access, correct or delete your data, or object to how we use it. You don't have to wait for the season to end. Email seasonbotdiscord@gmail.com with your Discord user ID and, if it applies, the server ID. We usually answer within 30 days. If you are not happy with the answer, you can complain to the Spanish data protection authority (AEPD) or to the one in your country.
7. Children
Season Bot is not meant for people under the minimum age that Discord requires in their country. If you think we hold data about someone under that age, tell us and we will delete it.
8. Security
We protect the data with reasonable measures, such as restricted server access and private databases. No system is completely secure, so we cannot guarantee absolute security.
9. Changes to this policy
If we change this policy, we will update the date at the top. Important changes are also announced in the support server.